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Invoice Your Writing Client If You Want to Get Paid!

invoice your writing clientHow do  invoice to your writing client? When a payment is due I either write one up in Word or create one in PayPal.

The reason I’m bringing this up is I’ve once again been asked by a writer when they should should send an invoice.

I’m sort of puzzled because it seems so obvious to me. If you want to get paid you need to invoice your writing client just as soon as the work is complete, or on longer projects, at every milestone.

It’s even worse. If I ask a group of writers something like “when do you invoice your writing client?” it’s not unusual at all that several will blush and admit they often postpone asking for pay for weeks.

Okay, there was a time when I hesitated to ask for the money I’d earned writing. Back in those days I wasn’t sure I deserved payment for doing something I loved.

It wasn’t until I really understood that most people can’t write well or don’t want to that I realized, like you, I have a talent that’s worth real money.

The truth is, although some clients will pay you even if you don’t invoice, you need to invoice your writing client to get paid and keep track of your payments. It’s just good business practice.

A invoicing system

Like so many of the nuts and bolts of the writing business, having an invoicing system will make your life easier. When I take on a new client, part of my process  is to tell them to expect invoices from me. If they object, and some do, saying “oh don’t bother…” I smile and tell them not to take it personally, but to keep my business straight I need to invoice.

Depending on the job, I may invoice once, when the gig is complete, or I may invoice monthly, or at certain milestones. The timing of the invoicing and payment is part of the negotiation process and goes into the written letter of agreement (aka contract.)

Once we’ve got an agreement I calendar each invoicing date. I’ve made it a practice to get those invoices out no matter what. How you systematize your invoicing is up to you, as long as you do it.

Business is a practice

There seems to be, in some quarters, the notion that writing is an art and therefore writers shouldn’t have to deal with the business aspects of their gift. Nothing could be further from the truth! When you’re selling a service, which you are, you’re in business for yourself. Running that business well is a practice that’s learnable. You will reap rewards if you learn it and use it.

Learning to invoice your writing client promptly, and to make sure you’re paid, is part of your business practice. If you don’t know how check out 6 Tips For Invoices That Get You Paid or  How Do I Invoice For My Freelance Writing Work? With Sample.

Write well and often,

Anne Wayman, freelance writer

{ 7 comments… add one }
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  • i write about questions to ask a girl and this is the project i got from freelancer to write on this project. I hope i am doing great and will wait 3 months to get results

  • thank for the post!!

  • I hate to admit it, but I never sent an invoice for one of my first articles because I wasn’t sure it ever ran.

    It didn’t cross my mind back then that if I did the work, they needed to pay me. My pay isn’t dependent on when or whether they used the article. (Honestly, I don’t think the publication ever got off the ground, but I could slap myself for being so stupid.)

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